Routines and Traditions
New Year 7 Events
Induction Day – This is the day before all students return after the summer holiday and offers students in Years 7 and 12 the opportunity to deal with some of the numerous but necessary administrative tasks, so that they have a crisp start to their learning at the beginning the school year. There are no formal lessons, although students may receive information on subject areas such as IT, sport D & T and the timings of the day will not necessarily be those of a normal school day, apart from starting and finishing times. This will be first time that students travel on the school buses.
Keeping parents informed
Throughout your child’s time at the school there will be a number of different ways, both formal and informal, which will enable you to monitor their progress.
Grade Card – This is the way in which the school can keep you informed, on a regular basis, as to how your child is getting on. The information will let you know how your child is working and that they are behaving as we expect, or alert you to any hiccups. The systems that we use in school quickly alert staff to any change in a student’s performance, so that any necessary intervention can be put in place swiftly. You will receive a Grade Card detailing engagement grades six times year and academic performance three times a year.
New Parents’ Evening – takes place a few weeks into Term 1 (you will receive a letter about this in due course) and offers the opportunity for parents and Form Tutors to swap notes on how the students are settling into school. It is not an occasion to discuss your child’s academic progress as it is far too early for that, but to check that all is well and that your child does not need any help with organisation etc. Parents are asked to make a 5 minute appointment with each child’s Tutor. All parents are invited but we do appreciate that some families will face a long journey for a brief chat, especially if everything is going well, so you may prefer to contact the Form Tutor by other means.
Parent Consultation Evenings – is an opportunity to discuss academic progress with your child’s subject teachers and we encourage parents and students to meet the staff together. Again, we operate a system whereby parents book 5 minute appointments to meet with subject teachers. All bookings are made through an online system and more information is sent out closer to the Parents’ Evening.
Subject Consultations provide an opportunity for students and their parents to discuss their progress with their teacher in specific academic subjects.
School reports provide a written assessment of the progress that your child has made against their targets and suggestions for aspects of their work which they will need to address in the future in order to meet new targets.
Exercise books in most subject areas will contain subject specific information about the levels/grades and skills covered by each topic along with targets and feedback from subject teachers.
The school planner contains a section on target setting and personal development where students are encouraged to record evidence of their progress towards both their academic and personal targets.
Your child’s Form Tutor will have an overview of their progress and can be contacted should you have any specific concerns about your child’s progress. Similarly, if you have a specific subject query it is always possible to ask to talk to your child’s teacher.
At the beginning of each academic year you will receive a timetable outlining the times at which these events will occur. It is our aim to ensure that you have regular updates on progress.
To encourage students to develop good working habits the school uses a system of merits. Every subject teacher can give merits for good work. In return for each 50 merits achieved, students collect merit certificates; these lead to the presentation of bronze, silver or gold merit badges that are worn on the blazer. Prizes of gift tokens or certificates of excellence are also awarded. In addition, departments operate their own rewards systems.
Students are encouraged to raise money to help those less fortunate than themselves. Working with the Salvation Army, we make Christmas gift boxes for local people. Each House supports a particular charity and organises various fundraising events. The money that is raised through ‘civvies days’ is also given to charity.
Holidays in term time
It is expected that family holidays are normally taken during the 13 weeks of school holidays - the school holiday dates are always available a year in advance, in order to allow parents to plan ahead and holidays should never be booked during term-time.
In September 2013 the Regulations changed and the school is now prevented from granting any leave of absence except in exceptional circumstances. Family holidays, re-unions, special birthdays and other family events are not considered exceptional and so we will not be able to grant leave of absence for such events.
Absences for appointments: A note should be written to the Form Tutor or Head of House giving exact information as to the time of the appointment and when the child needs to leave school. The student should also ask a friend to take note of any work being missed or homework set and it is the student’s responsibility to catch up with missing work. Before leaving school, students need to sign out at Reception (showing an appointment card), and sign in again on their return.
Absences for Performances: Occasionally we have requests for students to take time off school to appear in shows. Permission can only be considered if supported by a licence listing the exact dates when the child will be absent. A holiday form must also be completed as such time away from school is counted as absence which must be formally sanctioned by the school.
Illnesses and accidents are dealt with as they occur. Students should go to Reception to alert the duty first-aider when they are unwell or if they require support.
Mrs Hall is the School Counsellor and is available to offer support to students. She works closely with the NHS school nurse team based at Hickman Street Clinic. They can be contacted on 01427 810801 if any further information is required on the service that they provide. Mrs Hall can be contacted through school on 01427 612354.
All students are made aware of the School Rules and the Code of Conduct and reminded of their importance. A copy of the Code of Conduct can be found on our website. Punishments for misbehaviour include written tasks, lunchtime detentions and, on rare occasions, Friday night detentions. Parents are made aware of lunchtime detentions by a stamp in their child’s planner. In the case of Friday night detentions parents are notified by letter and given at least 24 hours notice. For very serious breaches of discipline students can be excluded from the school by the Headteacher.
The House System
The House system creates six small schools within a big school, allowing students to mix with others of different ages. It also provides the opportunity for all students to be involved in a variety of competitions ranging from all types of sport to chess, drama, art, music and public speaking. Each student will join one of six Houses, named after eminent Britons: Austen, Brunel, Churchill, Darwin, Elgar and Scott and wear a tie showing their House colour. The Houses compete annually for the House Cup and meet regularly for House assemblies.
The School Council meets regularly to discuss a wide variety of issues that affect the students such as discos, behaviour, charities and how the working environment can be improved.
Each form will elect two form captains (one boy and one girl), one form captain from each of KS3, KS4 and KS5 will attend School Council meetings. Each student has the chance to suggest any topic which they think needs discussing.
A copy of the School’s Complaints Policy is available on the School’s website – www.qehs.lincs.sch.uk.